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It's time to think about
the year-end close of your store's data files. This process must take place
before any data is entered for the forthcoming year. Therefore, for
most of you, you should plan to do the year-end processing on December 31st
or January 1st.
Preparation:
- Please read carefully
the material on YEAR-END PROCESSING in the general reference manual. If
you have any questions or concerns, please contact Customer Service as
early as possible. Call 918-258-8611, or send an email to support@seaportsoftware.com.
- Create a backup, both
internal and external, before you begin the year-end processing. Label the
external backup disks, tape, or zip disk and save this backup
permanently.
- The year-end pre-process
will take several minutes depending on the size of your database. After
the preprocessing is complete, you will get a message that says your daily
work may commence. At this point, the year-end is complete and the
printing of reports is the final step. Reports can be printed at any time
you choose prior to the next Year End processing. Several of these reports
may take hours to print and require a hundred pages or more, so please be
prepared.
- Immediately after
processing your Year End and before continuing to use the program, we
suggest that you make sure the year closed completely. Display inventory
status and make sure sales this year are zero. If you have done an
accounting year-end, check financial statement preview and make sure all
accounts are zero except for accounts 100 - 400 which should only show
opening balances. Please call Customer Support if you find that your
year-end did not close correctly.
While we will be closed January 1, you will be able to reach us for
support prior to that for all year-end closing questions at the regular Customer Support number (918)
258-8611. |
